Managing Media in the Library

The Library is more than a storage bucket—it’s a searchable system of record for every match, training clip, and reel. Consistent naming and metadata let you build season-long archives that staff can trust, while retention controls keep storage limits in check.

Organize with Metadata

• Use Labels (e.g., “League,” “Friendly,” “Tournament”) so you can filter long lists in seconds.
• Attach Squad and Competition fields; they power downstream analytics filters and report templates.
• Tag clips with Perspective (Wide, Tactical, Broadcast) to help analysts pick the best angle when creating highlights.

Filters & Views

• Quick filters at the top let you jump to In Progress, Recently Uploaded, or Needs Tagging items.
• Save a custom view (e.g., “U15 Away Matches”) and share it with other coaches for consistent context.
• Toggle between grid and list modes when comparing thumbnails or bulk editing metadata.
• Admins and editors can share available match videos with guardians from the Library when the footage should be visible to families.

Sharing with Guardians

• Share only footage that guardians should be able to watch from their team workspace. Match videos are private until an admin or editor shares them.
• Guardian sharing is read-only. Parents can watch shared media, but they cannot upload, download, annotate, analyze, tag, delete, group, or re-share team media.
• Parent Library tabs are split into Match Videos, Highlights, and All Media. Each tab shows only media explicitly shared with that guardian's active team account.
• Sharing with guardians is different from generating a public highlight link. Parents must be signed in to see authenticated shared media.

Upload Monitoring

• New uploads appear in the Library immediately with live progress, including percent complete and uploaded bytes versus total bytes.
• If an upload completes successfully, the row moves from Uploading to Processing automatically while media preparation finishes.
• If the browser refreshes during an upload, the Library restores the last backend-tracked progress so you can see what finished and what still needs attention.
• Retry actions appear only for recoverable upload interruptions. Terminal failures stay flagged until you upload the file again.

Storage Health

• The header shows used vs. total GB. Click Manage Storage to archive or delete high-bitrate originals.
• Set retention policies inside Settings → Storage so older practice footage auto-expires after a defined period.
• Download original files before deletion if you want an offline backup.

Treat the Library like your digital kit room: label everything, keep it tidy, and teammates will always find what they need.

Still need help? Contact us at support@soccer-insights.com.