Managing Roles & Permissions

Roles define what someone can do inside a workspace. Keeping them accurate protects data and ensures compliance with league or club policies.

Role Types

• Admin: Full control over billing, roles, storage, and exports.
• Coach/Analyst: Can upload, tag, create reports, and share clips with players or guardians.
• Staff: Limited upload and sharing rights, ideal for interns or volunteer editors.
• Player/Guardian: View team content shared with them and edit personal uploads tied to their linked player.

Updating Roles

1. Navigate to Settings → Team Management.
2. Find the member you want to update and click the dropdown under Role.
3. Select the new role; changes apply immediately and the user receives a notification.

Permission Safeguards

• Toggle Upload, Share Externally, or Delete permissions per user when you need finer control.
• Use seat assignments to cap the number of staff accounts who can access AI features.
• Review permissions quarterly, especially after tryouts or staff turnover.

Guardian Editing Rights

• Guardians inherit view-only access for official team analytics, but their personal workspace stays fully editable for uploads, annotations, and report drafts they create.
• Personal uploads are scoped to the linked player ID, so a guardian never edits another player's footage or stats by mistake.
• When team coaches share official reports, the app keeps annotations read-only in the Team Reports tab while leaving the My Uploads tab editable for the guardian.

Document changes in the comment log (“Promoted Alex to Admin on 4/15”) so other staff know who made updates and why.

Still need help? Contact us at support@soccer-insights.com.